Microsoft
Word is the most widely used word processor on the market; it's simple to use
even for the most technologically challenged computer users, and it's backed up
by the sophisticated Microsoft Office suite.
Word has
changed over the years with online subscriptions that provide access on various
devices, as well as a free, cloud-based version of Word, influenced by
cloud-based applications like Google Docs. Despite the competition, Microsoft's
software is still the preferred method of creating essential documents. After
all why not? It's trustworthy, adjustable, and comes with a slew of built-in
features you may not be aware of. Continue reading for some semi-secret
delights only super users are aware of.
1 -
Calculate Your Readability Rates
Word has the
ability to assess not just your grammar and spelling, but also the complexity
of your work. Is your writing, for example, appropriate for someone seeking a
post-graduate degree or someone who is still learning their shapes and colours?
Word employs
linguistic assessments such as the Flesch Reading Ease Test, which assigns a
score on a range of one to one hundred. The bigger the quantity, the more
straightforward it is to comprehend. According to Office's guidelines, you
should aim for a score of 60 to 70 many business listings.
Word will
also perform a linguistic test called the Flesch-Kincaid Grade Level Test,
which will tell you what US grade level a work is created for; most documents
should aim for a score of 7.0 to 8.0, according to Microsoft.
You must
first activate this option by going to File > Options > Proofing. Then, under Spelling and Grammar,
choose Show readability data. When you ask Word to spellcheck your text, it
will now also produce readability statistics.
2 - Text on
a Square Field is Highlighted
This is a
feature that will only be useful in a few situations. When you click and drag
your mouse while holding down the Alt key in Windows or the Option key on a
Mac, you may draw a box within the document that will highlight all the
characters within that box. That's how you'd do it if you wanted to make a
perfect square of purple text in the centre of a piece of text.
3 - Create a
Random Text Generator
If you need
to insert Lorem Ipsum as a placeholder in your manuscript, Word has you
covered. Simply type =lorem (p, l), replacing "p" with the number of
paragraphs desired and "l" with the number of sentences required. You
may alternatively just put a single number in the parenthesis to make that many
paragraphs. Place the cursor at the end of the equation and press Enter to
produce your text when you're ready.
As a source
material for your place filler, you may also employ arbitrary Office doc’s
gobbledygook. Instead, use the equation =rand (p, l) business listings.
4 - Word May
Now Include a Calculator
The built-in
calculator in Word can assist you in solving equations directly in your text.
First, go to File > Options >
Quick Access Toolbar and choose All Commands from the drop-down menu
to add it to the Word menu. To add Calculate to the Quick Access Toolbar
column, find it and click Add. To return to your document, click OK.
A little
grey circle has been put to the top of your Word document, as you can see. You
may now input arithmetic equations, and the icon will change colour as you
highlight them. When you click the icon, Word will compute the answer for you.
5 - With a
Click, You May Highlight a Sentence
Hold down
the Ctrl key in Windows or the Command key on a Mac while clicking the
beginning of the text to swiftly highlight the full sentence. The remainder
will be taken care of by Word.
6 - Jump
Around to Editing Hotspot
You may
cycle over the portions of your document you've recently updated by pressing
Shift-F5. When you re-open a document, this method will even remember where you
were last editing.
7 - Text Can
Be Written Anywhere
Word may be used as a type of
whiteboard, allowing you to simply insert text wherever on the page. Simply
double-click anywhere on the page, and Word will allow you to begin typing
there. To allow you to add text, Word automatically inserts hard returns and
tabs. This function is for avant-garde poets.
8 - Date
& Time Automatically Updated
You may have
a document that you use often, updating only a few critical details each time.
Allowing Word to update the date automatically is a handy little technique if
you're working on a document like a letter that includes the date and/or time free business listings.
Click the
Date & Time button on the Insert tab to bring up a pop-up window. Select
the desired date format, then check the "update automatically" box in
the bottom-right corner. Every time you open (or print) the document, the date
will now be automatically updated.
9 - Convert
Your Document to a PDF or an HTML Document
Converting
your document to a PDF or HTML file is simple with Word. When you "save
as," you'll get a "Save as type" pull-down menu with a number of
alternatives, including PDF and Web Page.
It's
important to note that the Web Page function might include a lot of unnecessary
code. This won't alter the page, but it will make things a little more
difficult if you need to make any changes. Another method is to utilise a free
conversion service like Word to Clean HTML, which generates HTML code from
content copied and pasted directly from a Word document.
10 - The
Simple Way to Change Capitalizations
With a
single click, you may alter the capitalization of any text. To switch between
sentence case, all capital, or all lowercase, choose a selection and use the
"Aa" pull-down menu. You may also change the case and start each word
with a capital letter.
11 - Display
Hidden Characters
When you're
working on a document that has a lot of various styles, columns, and formats,
editing may rapidly become a chore. Making all the invisible markings (hard
returns, soft returns, tabs, spaces) visible is the best method to examine
what's going on with your documents formatting. In Windows, press Ctrl-Shift-8,
and on a Mac, press Command-8.
12 -
Invisible Characters and Formatting Can Be Replaced
Microsoft
Word's Find and Replace feature is a lifesaver. You can make bulk adjustments
fast and efficiently without having to search and peck for each instance of
anything that needs to be altered. However, you may use Find and Replace to
find and replace the hidden characters in your text.
In Word,
click the Find and Replace button, then more in the dialogue box. To find
formatting in your document, select Format from the pull-down option which
contains margins, font, styles, and line spacing. As an example, you might
search for and replace a green font with a purple one. To look for special
characters, go to Special (me dash, white space, etc.).
13 - Adding
Objects to Word
If you ever
feel that the body copy of your document could use a little something, Word
lets you put objects straight into the page. To see what you can add,
select Insert > Object from
the menu bar. You may use this method to add a chart to your document, but you
can also embed a PDF or an Excel spreadsheet.
14 - Insert
Equations
By selecting Insert > Equation and then selecting the equation you want
to add, you may insert complicated arithmetic equations into Word. You can
adjust the formatting or substitute letters with numbers once it's been
included into your document.
15 -
Safeguard Your Document
Word
includes certain built-in security features that will encrypt your text to modify
reading and editing rights enable password encryption and generate a password
for the document go to File >
Info.
16 - Your
Friend Is the Search Box
Are you
unsure where anything is located? In more recent versions of Microsoft Word,
you may quickly find what you're searching for by typing it into the search
box.
Comments
Post a Comment